top of page

Privacy Statement for Bannside Ramblers

Last Updated: 03/02/2026

Who we are: Bannside Ramblers is a community walking group based in Northern Ireland. Our website address is: https://www.bannsideramblers.co.uk.

1. Introduction

We are committed to protecting your personal data and respecting your privacy. This statement explains how we collect, use, and look after your personal information when you visit our website, contact us, or become a member.

2. The Data We Collect and How We Use It

We only collect data necessary for running the group and communicating with our members and supporters.

a) Contact Form & Email Enquiries:

  • Data Collected: Your name, email address, and any message you send.

  • Purpose: To respond to your enquiry about walks, membership, or group activities.

  • Legal Basis: Our legitimate interest in communicating with individuals interested in the group.

b) Mailing List (if applicable):

  • Data Collected: Your name and email address.

  • Purpose: To send you our periodic walk programme, news, and updates about the Bannside Ramblers.

  • Legal Basis: Your explicit consent, which you can withdraw at any time by clicking 'unsubscribe' in any email or by contacting us.

c) Membership Information:

  • Data Collected: Your name, postal address, email address, telephone number, emergency contact details, and any subscription payments.

  • Purpose: To manage your membership, communicate essential information, ensure safety on walks (emergency contact), and administer subscriptions.

  • Legal Basis: Necessary for the performance of the membership contract and our legitimate interest in member safety and administration.

d) Website Analytics:

  • Our website may use basic analytics (like those provided by your hosting service) to count visitor numbers and see popular pages. This data is anonymised and does not identify you personally.

3. How We Store and Protect Your Data

  • We store your data on secure systems, which may include password-protected computers, encrypted cloud storage, or secure email services.

  • We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. For example, membership data is held for the duration of your membership and for a reasonable period (e.g., one financial year) afterwards for administrative purposes.

  • We will never sell, trade, or rent your personal data to third parties.

4. Sharing Your Data

We will only share your data where absolutely necessary:

  • With Walk Leaders: For a specific walk, your name and emergency contact details may be shared with the walk leader for safety purposes only.

  • With Service Providers: We use trusted third parties to provide services, such as our website hosting or email distribution service. They act only on our instructions and must keep your information secure.

  • If Required by Law: We may disclose your information if required to do so by law.

5. Your Data Protection Rights

Under UK data protection law, you have rights including:

  • Your right of access – You can request copies of the personal data we hold about you.

  • Your right to rectification – You can ask us to correct inaccurate or incomplete information.

  • Your right to erasure – You can ask us to delete your personal data in certain circumstances.

  • Your right to object to processing – You can object to our processing of your data (e.g., for direct communications).

  • Your right to data portability – You can ask that we transfer your data to another organisation in a structured format.

  • Your right to withdraw consent – Where we rely on consent, you can withdraw it at any time.

To exercise any of these rights, please contact us using the details in Section 7.

6. Cookies

Our website may use essential cookies for basic functionality (like remembering your preferences for a session). We do not use intrusive tracking cookies for advertising. 

7. How to Contact Us

If you have any questions about this Privacy Statement or your personal data, please contact our Data Protection Lead by emailing bannsideramblingclub@gmail.com.

8. How to Complain

If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details above. You also have the right to lodge a complaint with the UK supervisory authority:

bottom of page